HNSA Operations Handbook

Table of Contents

Getting Started
Finance and Administration for a Historic Ship
The Historic Ship as Primary Artifact
Ship Care and Maintenance
Exhibits and Collections Management
Outreach, Public Affairs, and Reference Services
Legal, Ethical, and Regulatory Aspects of Operating a Historic Ship


1. About the HNSA Operations Handbook
2. How to contribute to the handbook

Getting Started

1. So You Want a Historic Ship
"FAQ: So You Want A Historic Ship", Norman Cary
"Sustaining Historic Naval Ship Museums" (Museum Planning) (2006), Jeffery Cannon
2. How a US-Based Organization Can Obtain a Historic Ship from Overseas
3. Mobilizing Support and Funding to Get the Ship
4. Dealing with Governmental Entities and Their Requirements
"U.S. Navy Inactive Ships Program HNSA 2012 Report" (2012, 2.4 meg .PDF), CAPT Chris Pietras
"U.S. Navy Inactive Ships Program HNSA 2009 Report" (2009), Glen Clark
"U.S. Navy Inactive Ships Program HNSA 2008 Report" (2008), CAPT David Tungett
5. Core Values
"Museum and Memorial Ship Core Values" (1998), Rich Pekelney
"U.S. Sec. of Int. Standards For Historic Vessel Preservation Projects"

Finance and Administration for a Historic Ship

1. How to Set Up the Administrative Infrastructure for a Historic Ship
a. Setting Up the Board
2. Allocating Available Funds; Setting Priorities
3. Insurance Issues
4. Personnel Management
5. Determining Your Personnel Requirements
6. Security Issues
7. Volunteers
"Acquisition And Utilization Of Volunteers" (2006), Norman Cary
"Roles Of Veterans and Curators" (2011), Bill Parker
8. Developing Disaster Preparedness Plans
"Disaster Preparedness for the Historic Naval Vessel" (1996), Russ Booth
"Disaster Preparedness" (2006), Norm Cary
"Hurricane Katrina, When 8 Degrees to Port Means a Whole New Thing" (2006), Bill Tunnel
Disaster Recover & Business Continuity" (2011, 1.6 meg PDF), James Adamson, Library Systems Office
Pocket Response Plan for Collections Template (2011, 66K, Word .doc file) James Adamson
9. Budgets
"Costs of Historical Relics" (1949), T.T. Dantzler

The Historic Ship as Primary Artifact

1. The Historic Ship as Prime Artifact
"Ship Interpretation - The Prime Artifact" (2006), CAPT David R. Scheu USN (Ret)
"Understanding Historic Vessels Volume 1, Recording Historic Vessels" (2008, 428K PDF), Eric Kently, Simon Stephens, Martyn Heighton. Reprinted with the permission of National Historic Ships.
"Understanding Historic Vessels Volume 2, Deconstructing Historic Vessels" (2008, 400K PDF), Eric Kently, Simon Stephens, Martyn Heighton. Reprinted with the permission of National Historic Ships.
"So You Want to Dispose of a National Historic Landmark Vessel?" (2009), Joseph Lombardi.
2. How to Determine the Time Period for Restoration and Interpretation
3. Historical Integrity Versus Functionality, Maintenance, and Physical Needs: How to Resolve the Issues
4. The Craft of the Historian: How to Do Research
"Navigating A Paper Sea: Primary Research" (2011), Norman Friedman
"Finding US Navy Records at US National Archives and Records Administration" (2005), Rich Pekelney

Ship Care and Maintenance

1. Routine Daily Maintenance Procedures for a Historic Ship
2. The Drydocking Process
"Why Drydock, Museum Submarine Examples" (2007), Rich Pekelney
"Drydocking Primer" (2007), Rich Pekelney
"Trip-in-Tow Surveys and Dead Ship Tow Plans" (2007), Joe Lombardi
"Saving Lightship Overfalls" (2012), David Bernheisel
"The Big Lift and Beyond, Saving Lightship Overfalls, Longer PDF Version" (2012, 6 Meg PDF), David Bernheisel
"USS North Carlolina Survey and Repair" (17 Meg PDF, 2012), Joseph Lombardi
"Drydocking of U.S.S. Laffey" (2009), Joseph Lombardi
"Dry-Docking: The Maritime Museum of San Diego Experience" (2007), Jay Flachsenhar
"The 2004 Drydocking of USS Bowfin", Jerry Hofwolt
"The 2003 Drydocking of Ex-USCGC Taney", Paul Cora
"The Preservation of USS Nautilus, 2002 Drydocking", LCDR Christopher Slawson
"Historic Structures Report, Battleship Texas" (1993), Sue Winton Moss
"Underwater Hull Preservation, Case Studies Of Five Historic Steel Vessels In Saltwater" (2002), Strafford Morse
"Drydocking Costs" (2002), Strafford Morse
"Marine Coating Systems" (2002), Strafford Morse
"Preparations For Dry Docking, Dry Docking, And Ship Repair Work" (2002), Strafford Morse
"Self-Help At The Permanent Berth" (2002), Strafford Morse
"Self-Help At The Permanent Berth-Epoxy Repairs" (2005), Strafford Morse
"Working with Historic Preservation Standards" (1994), Strafford Morse
"Long Term Preservation Planning For The Ship Director" (1995, 2007), Strafford Morse
"Problem Areas on Fleet Submarines" (1997), Russ Booth
"Preservation Plan on USS Pampanito" (1997), Russ Booth
"USS Pampanito Drydocking" 2007 (2008), Aaron Washington
"The 1996 Drydocking of USS Cobia", Russ Booth
3. Alternatives to Dry docking and Dry berth
"Underwater Maintenance and Repair in Lieu of Dry Docking, USS Midway" (2010, 1.8 meg PDF), Eric Lindberg
"The Submarine Alliance" (2010), Wyn Davies, Bob Mealings, Slide presentation (2.2 meg PDF)
4. Mooring
"Guidelines for Safely Mooring Museum Ships" (2007), William Seelig and John Pittman
"An Unusual Mooring System - USS Pampanito" (2010), Aaron Washington and Richard Pekelney
5. Damage Control
"You Sank My Battleship!, Emergency Operations and Repair" Battleship Texas (2012, 8.5 meg PDF), Andy Smith, Travis Davis, et al.

Exhibits and Collections Management

1. How to Develop a Collections Management Policy
"Developing A Collection Management Plan For Ship Museums" (1997), Norman Cary and Frank Thompson
"Collection Management Activity" (2007), Frank Thompson and Angela McCleaf
2. Exhibits
"Constructing Shipboard Exhibits", Steve Ewing
"Replicas in the Museum Environment" (2012, 1.7 meg PDF), Rich Pekelney
• Doing Exhibits on a Tight Budget
• Funding Exhibits
• Contracting Out Exhibits
3. The Research Function in a Museum Environment
4. Conservation and Preservation Issues
"Keeping things Shipshape", Conservation Management on HMS Belfast (3.2 MB PDF, 2013), Amy Foulds
"Preservation and Conservation Resources" (2009), Richard Pekelney
"Protecting Artifacts During Historic Vessel Restoration", Robert Browning
5. The Museum Curator and the Historic Ship
6. Acquiring Artifacts
"U.S. Navy Loans and Donations" (900k PDF, 2008), Mark Wirthheimer
"Decollecting Your Collection" (3.3 Meg PDF, 2011), Frank Thompson
"Decollecting Your Collection, Part II" (1.3 Meg PDF, 2012), Frank Thompson
"Deaccessioning 201, Pate Museum" (1.1 Meg PDF, 2012), Connie S. Beninghove
"Deaccessioning 201, Australian Example" (3.9 Meg PDF, 2012), Lindsey Shaw

Outreach, Public Affairs, and Reference Services

1. Development of an Education Program
2. Dealing with the Public Schools
3. Dealing with the Veterans Community
4. Reaching Your Target Audience
"Collecting and Programming to Attract Day Trippers and Successive Generations " (2011), Jim Cheevers
"Audiences: Four Trends" (2009), Susan Wilkening (7.7 MB PDF file)
"Reference Services" (2006), Norman Cary
6. When Things Go Wrong: Dealing with Negative Fallout
7. Marketing
"Marketing 101 on a Budget" (2011), Scott McGaugh
"How to Get Free (sort of) News Media Exposure" (PR) (2012, PDF), Scott McGaugh
8. Overnight Programs
9. What are Demographics and What It Means to You.
10. The Web
"Creating a Web Site, Nuts and Bolts." (2003), Rich Pekelney and John Faken
"Domain Names, Real Estate of the 21st Century." (2007), Rich Pekelney
"Facebook for Small Business " (2011), Shaholly Ayers


1. Museum Grant/Fundraising/Development Resources
"Finding the Money: Strategies and tactics." (2011), Lisa Dunlop
"Sources of information." (2009), Rich Pekelney
2. Getting Funds from the Private Sector
3. Getting Funds from Government Entities
4. Utilizing Professional Fundraisers
5. Development of and Identifying Your Fundraising Goals
6. Development of In-Kind Donations
"Scrounging for Products and Services", Richard Pekelney, (2011) (2.8 meg PDF)
7. Documenting Economic Impact
"Your Ship or Museum's Economic Impact on the Community, Making Waves" (2012) (4 meg PDF), Capt. Terry Bragg, Brent Lane.

Legal, Ethical, and Regulatory Aspects of Operating a Historic Ship

1. The Framework for Environmental Law and Regulation
2. Ethical Standards for the Museum and Historical Communities
3. Common Legal and Regulatory Issues for Historic Ships
4. Determining Your Legal Services Requirements and How Best to Meet Them
5. Dealing with Lawsuits and Other Adverse Legal Actions
6. Dealing with Federal and Local Government Regulations and Mandates
"U.S. Environmental Protection Agency ship contact and resources" (2009) (33 KB PDF)
"Copyright And Intellectual Property Issues" (2005), Norman Cary
8. Privacy Act Issues
9. Ships that Get Underway

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Version 3.24, Oct 2013